Join the Church Electoral Roll

Thank you for looking into joining the Electoral Roll for the St J’s Group of churches comprising the parishes of Peasedown St John, Wellow and Foxcote with Shoscombe. The electoral roll is the Church of England’s official register of who worships with us here at The St J’s Group. If you worship regularly with us over the last six months, we would love to encourage you to sign-up to the church electoral roll.

FREQUENTLY ASKED QUESTIONS

WHY HAVE AN ELECTORAL ROLL?

It is your parish church register of electors. It is the list of those qualified to attend and to vote at the Annual Parochial Church Meeting where the elections take place for the Parochial Church Council and the parish’s representatives on the Deanery Synod.
 
Any person is entitled to attend the Annual Church Parochial Meeting but only those on the electoral role may raise any question of parochial or general church interest.

HOW DO I JOIN THE ELECTORAL ROLL?

You can join the electoral roll online by clicking on the button above.
 
Alternatively you can complete a paper form and return it the the church office.

WHAT DIFFERENCE DOES IT MAKE?

By enrolling you become a voting member of the Church of England and so help to ensure that all the synodical councils of the Church – the Parochial Church Council, the Deanery Synod, the Diocesan Synod, and the General Synod – are fully representative of its members.
 
Synodical government gives an opportunity for partnership between bishops, clergy, and laity in the life of the Church.
 
First, the system is intended to enable church people at every level to be in touch with the Church as a whole and to play their part in decision-making.
 
Secondly, the system is intended to ensure that the laity have their place in every aspect of church life, including its doctrine and service.

THE ELECTORAL ROLL ASKS IF I’M A RESIDENT IN THE PARISH. HOW DO I KNOW?

You can use the Church of England’s Parish Finder to determine whether your home address falls within the parish boundaries or not.

Click here to use the Parish Finder.

I STILL HAVE QUESTIONS!

If you still have questions or would like some help, you can contact us at office@stjsgroup.church or by phoning 01761 300410.

ELECTORAL ROLL PRIVACY NOTICE

The St J’s Group Benefice of the Parochial Church Councils (PCC) of Peasedown St. John, Wellow and Foxcote with Shoscombe.

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCCs of Peasedown St. John, Wellow and Foxcote with Shoscombe is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCCs of Peasedown St. John, Wellow and Foxcote with Shoscombe complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

  • To administer membership records;

  • To fundraise and promote the interests of the charity;

  • To manage our employees and volunteers;

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities and services running at St Agatha’s;

  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.

  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -

    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

    • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [click here].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.


7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCCs of Peasedown St. John, Wellow and Foxcote with Shoscombe holds about you;

  • The right to request that the PCCs of Peasedown St. John, Wellow and Foxcote with Shoscombe corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for the PCCs of Peasedown St. John, Wellow and Foxcote with Shoscombe to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Benefice Operations Manager, Rob Bubyer on 01761 300410; or via email: office@stjsgroup.church. Address: The Vicarage, Church Road, Peasedown St. John. BA28AA.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.